Portfolio Administrator
We seek to hire a Portfolio Administrator to manage the administrative work related to all client
accounts. You will be responsible for establishing new accounts, managing client and custodian
paperwork, and generating client portfolio reports. You will act as a key member of the team supporting
data management, client reporting, trade and reconciliation processes, and problem resolution.
Additionally we are looking for someone with an interest in business systems who can identify
opportunities for improving business processes and use technology to eliminate problems that affect
productivity, output, distribution and ultimately, the bottom line.
Core Responsibilities include:
Monitor and report client cash withdrawals, deposits and transaction activity and coordinate with
advisors to assure appropriate investment action is taken
Daily reconciliation of trade orders, positions and accounts and promptly resolve any
discrepancies
Manage and ensure accurate client information across all systems
Responsible for Financial Account Data Management in our portfolio management system and our
retirement data aggregation system
Work with Tamarac to make sure accounts reconcile with Portfolio Center
Meet weekly with Investment operations team to discuss issues and present new ideas
Perform ad-hoc projects for the Investment Operations team,
Perform ad-hoc projects for financial advisors and their clients
Additional business systems responsibilities include:
Develop, implement and maintain efficient workflows to improve processes and minimize
operational risks in CRM
Manage Sharefile (Secure file send) including adding, removing new clients, resolving client
and colleague issues, adding new clients to Sharefile, running an audit each month
Analyzing the business processes in an organization for inefficiencies.
Making recommendations for solutions or improvements that can be accomplished through new
technology or alternative uses of existing technology.
Partner with staff to improve the reliability and effectiveness of shared vendor system
Interface with customer’s frequently to capture business priorities and understand their ever-
changing needs.
Requirements:
A bachelor’s degree with a major (or minimally, a minor) in IT, finance, economics, or equivalent
work experience
collegial relationships with team members
articulate communications with team members, clients and others
the highest level of attention to detail
personal integrity
commitment to excellence
Technical Skills that are a plus:
Ability to use or be trained on intermediate complexity reporting and data analysis tools
o Including light programming in Microsoft Dynamics
CRM, Excel, Tamarac- Advisor View and Rebalancer, Sharefile and Ring Central.
Experience with Data Aggregators (ByAllAccouns, Quovo, Yodlee) a plus.
Who we are:
Sensible Financial (https://sensiblefinancial.com/) is a prestigious fee-only Financial Planning firm
located in Waltham, Massachusetts, in the Boston area. We are acknowledged thought leaders in
identifying, developing and applying sound planning and investing methodologies. We leverage these
approaches to create personal financial strategies for each of our clients. Many of our clients are busy
two-income families who rely on us to help them manage their finances for efficiency and effectiveness.
Over the past 12 years, we have consciously cultivated a firm culture dedicated to the highest level of
professionalism, mutual respect and client care. We strive to foster a mutually supportive, collegial
atmosphere. Our competitive compensation plan, generous benefits package and supplemental
compensation program serve to reinforce this team approach. Our staff structure and training program
allows our senior staff to receive the support that they need, provides our junior staff with exceptional
professional growth opportunities and supports our clients with personalized interactions at the highest
level in the industry.
We look forward to speaking with you if you would like to join this kind of firm.
No phone calls please.
If you meet the above requirements and have interest in joining Sensible please email
agillis@insourceservices.com
It is the policy of Sensible Financial to provide equal employment opportunity (EEO) to all persons
regardless of age, color, national origin, citizenship status, physical or mental disability, race,
religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information,
marital status, status with regard to public assistance, veteran status, or any other characteristic
protected by federal, state or local law. In addition, Sensible Financial will provide reasonable
accommodations for qualified individuals with disabilities.
